Expirely vs GrantHub Pro: Complete Feature Comparison for Nonprofits (2025)
GrantHub Pro was a trusted grant management tool for thousands of nonprofits—until it shut down in 2024. If you're looking for a GrantHub Pro alternative that matches all the features you loved (tracking, collaboration, document management) while adding powerful new capabilities (41,000+ foundation database, AI writing tools, SMS alerts), Expirely is built specifically for you.
Quick Answer
Yes, Expirely has 100% feature parity with GrantHub Pro (Kanban tracking, team collaboration, document management, deadline reminders, CSV import) PLUS major advantages GrantHub never had: 41,000+ foundation database, AI Smart Match, AI Writing Assistant, SMS alerts, and Research Center—all for $49-$99/month.
What Was GrantHub Pro?
GrantHub Pro was the premium tier of GrantHub, offering advanced features for nonprofits managing multiple grant applications. It provided:
- Kanban-style application tracking through different stages
- Team collaboration with multiple users and role assignments
- Document management with file uploads and organization
- Email deadline reminders to never miss a submission
- Reporting and analytics to track grant success rates
- CSV import/export for bulk data management
However, GrantHub Pro had one critical limitation: no grant discovery tools. Users had to find grant opportunities elsewhere, then track them in GrantHub.
Complete Feature Comparison: Expirely vs GrantHub Pro
| Feature | Expirely | GrantHub Pro |
|---|---|---|
| Kanban Application Tracking | Drag & drop | |
| Team Collaboration | Unlimited users | Limited by tier |
| Document Management | Unlimited storage | Limited storage |
| Deadline Reminders | Email + SMS | Email only |
| CSV Import/Export | GrantHub migration tool | |
| Reporting & Analytics | Visual dashboard | |
| Writing Center with Templates | + AI assistance | |
Features GrantHub Pro Never Had | ||
| Foundation Database | 41,000+ foundations | None |
| AI Smart Match | Personalized recommendations | |
| AI Writing Assistant | Generate any section | |
| AI Foundation Analysis | Giving pattern insights | |
| Federal Grant Discovery | Grants.gov integration | |
| Research Center (IRS 990-PF Data) | Last 10 grants per foundation | |
Features You're Already Familiar With
If you were a GrantHub Pro user, you'll feel right at home with Expirely. Here's how we match (or exceed) every core feature you relied on:
Kanban Application Tracking
Visual board with 6 status lanes: Draft → Review → Submitted → Under Review → Awarded → Denied. Drag and drop applications between stages with automatic status updates.
Team Collaboration
Invite unlimited team members with role-based permissions (owner, admin, member). Assign applications, leave comments, track activity logs, and share documents.
Document Management
Upload unlimited documents per application. Organize files by type (budget, narrative, supporting docs). Unlike GrantHub's storage limits, we offer unlimited storage.
Email + SMS Deadline Alerts
Get reminded via email AND text message (GrantHub only had email). Never miss a deadline with customizable alert schedules (7 days, 3 days, 1 day before).
CSV Import with GrantHub Migration
Dedicated GrantHub migration tool that auto-maps standard fields (title, funder, deadline, status, amount). Import 100+ applications in under 10 minutes.
Reporting & Analytics Dashboard
Visual charts showing success rates, total funding secured, pipeline value, and win/loss analysis. Filter by date range, status, and funder type.
New Capabilities GrantHub Pro Never Had
Here's where Expirely becomes more than just a GrantHub Pro replacement—it becomes a complete grant management solution:
41,000+ Foundation Database
GrantHub Pro had zero discovery tools. You had to find grants on FoundationSearch, Candid, or Instrumentl, then track them in GrantHub. With Expirely, discovery and tracking are unified in one platform.
- Search by location, focus area, grant size, and keywords
- 2x larger database than Instrumentl (20,000 foundations)
- View contact info, giving history, and focus areas for each foundation
AI Smart Match Recommendations
Answer questions about your nonprofit's mission, service areas, and funding needs. Our AI analyzes your profile and recommends 10-20 foundations perfectly aligned with your work.
- Personalized based on your mission statement and focus areas
- Sorted by relevance score and grant size match
- Add matches directly to your pipeline with one click
AI Writing Assistant
Generate grant proposal content in seconds. Select a section (executive summary, needs statement, project description, budget narrative, evaluation plan), choose a tone, and get AI-drafted content you can customize.
- Generates content based on your organization's profile
- 4 tone options: Formal, Persuasive, Data-Driven, Storytelling
- Saves hours on first drafts—polish and submit faster
Migrating from GrantHub Pro to Expirely
We built a dedicated migration path for GrantHub Pro users. Here's how to move your data in under 10 minutes:
3-Step Migration Process
Export from GrantHub (2 minutes)
- • Log into GrantHub and go to Settings → Export Data
- • Download all grant applications as CSV
- • Save any uploaded documents locally
Set Up Expirely (3 minutes)
- • Create free account at expirely.com/register
- • Complete organization profile (improves AI matching)
- • Invite your team members with same roles
Import Your Data (5 minutes)
- • Go to Grant Station → Applications
- • Click "Import CSV" button
- • Upload your GrantHub export file
- • Our system auto-maps standard fields (title, funder, deadline, status, amount)
- • Review and confirm import
- • Upload documents to each application as needed
Post-Migration Bonus Features
After importing your GrantHub data, run Smart Match to discover 10-20 new foundation opportunities you never knew about. Many former GrantHub users find 3-5 perfect-fit foundations in their first Smart Match session.
Pricing Comparison
| Plan | Expirely | GrantHub Pro |
|---|---|---|
| Monthly Price | $49Growth plan | $99+Pro tier |
| Team Seats | Unlimited | 3-5 (tier dependent) |
| Document Storage | Unlimited | Limited by tier |
| Foundation Database | 41,000+ foundations | None |
| AI Features | Included | None |
| Annual Savings vs GrantHub Pro | $600/yearSave 50% | — |
ROI Calculation for Nonprofits
If Expirely's AI Smart Match helps you discover just one additional $25,000 grant per year(highly likely with 41,000 foundations vs GrantHub's zero), you've paid for 42 years of Expirely subscriptions. That's a 50:1 ROI.
Who Should Choose Expirely Over GrantHub Pro?
Choose Expirely If:
- ✓You need grant discovery + tracking in one platform
- ✓You want AI to help write proposals faster
- ✓You need unlimited team seats and storage without extra fees
- ✓You're tired of juggling 2-3 tools (FoundationSearch + GrantHub + ChatGPT)
- ✓You want SMS deadline alerts (not just email)
- ✓You want to save $600/year vs GrantHub Pro pricing
Stick With GrantHub Pro If:
- ✗You only need basic tracking with no discovery tools
- ✗You already use another tool for finding grants and don't want to consolidate
- ✗You don't value AI assistance for writing or matching
- ✗Wait... GrantHub shut down in 2024. You can't stick with them.
Frequently Asked Questions
Will my entire team be able to access Expirely?
Yes! Both our Growth ($49/month) and Impact ($99/month) plans include unlimited team seats. Unlike GrantHub Pro which charged per seat after 3-5 users, you can add as many team members as you need at no extra cost.
How long does the GrantHub migration take?
Typically under 10 minutes. Export your GrantHub data (2 min), create your Expirely account (3 min), and import your CSV file (5 min). Our system auto-maps standard GrantHub fields so you don't have to manually configure anything.
Do I need to re-enter all my application data manually?
No! Our CSV import tool handles bulk data transfer. You'll upload your GrantHub export file, we auto-map the columns (grant title, funder name, deadline, status, requested amount, etc.), and import everything in one go.
How accurate is the AI Smart Match?
Very accurate when you complete your organization profile. The AI analyzes your mission statement, service areas, operating regions, and funding preferences against our 41,000+ foundation database. Most users find 3-5 perfect-fit foundations in their first Smart Match, with relevance scores of 85%+ for top matches.
Can I try Expirely before committing?
Yes! We offer a 14-day free trial with full access to all features (foundation search, AI tools, Kanban tracking, team collaboration, document storage). No credit card required to start.
What if I need help migrating from GrantHub?
We offer migration support! Email us at support@expirely.com with your GrantHub export file and we'll help you import everything correctly. We can also schedule a quick onboarding call to walk you through the new features (AI tools, foundation search, etc.).
Conclusion: The Complete GrantHub Pro Alternative
If you're looking for a GrantHub Pro alternative that matches everything you loved about GrantHub (Kanban tracking, team collaboration, document management, CSV import) while adding powerful capabilities GrantHub never had (41,000+ foundations, AI writing assistant, Smart Match, Research Center), Expirely is built for you.
You'll spend less ($49-$99/month vs GrantHub Pro's $99+), get unlimited team seats and storage, and gain access to discovery tools that could help you find 10-20 new grant opportunities in your first week.
Ready to Upgrade from GrantHub Pro?
Start your free 14-day trial and discover why hundreds of former GrantHub users have made Expirely their new grant management home.
No credit card required • Import your GrantHub data in 10 minutes