Don't Panic - Here's Your Step-by-Step Plan

If you've been using GrantHub for grant management, the shutdown announcement probably came as a shock. But don't worry - migrating your grant data doesn't have to be stressful. This guide will walk you through exactly what to do, when to do it, and how to make sure you don't lose a single grant application, deadline, or document.

Timeline: What You Need to Know

• Shutdown Date: Before September 30, 2025
• Export Your Data: Do this ASAP (don't wait until the last minute)
• Choose New Platform: Give yourself time to evaluate options
• Import & Test: Allow 2-4 weeks for migration and verification

Step 1: Export Your Data from GrantHub

Before GrantHub shuts down, you need to download all your grant information. Here's how:

Pro Tip: Export everything to CSV format. This is the most universal format and will work with virtually any grant management platform you choose.

Step 2: Choose Your New Grant Management Platform

Not all platforms are created equal. Here's what to look for:

Must-Have Features:

• CSV Import Wizard - Makes migration painless (this is crucial!)
• Grant Discovery - Searchable foundation database
• Application Tracking - Kanban boards or similar workflow management
• Deadline Reminders - Automated alerts so you never miss a due date
• Document Storage - Centralized repository for proposals and reports
• Post-Award Management - If you had GrantHub Pro, you'll want this

Price Considerations:

GrantHub started at $95/month. Many alternatives charge significantly more ($179-499/month), which can strain nonprofit budgets. Look for platforms offering similar features at competitive prices.

Step 3: Import Your Data to Your New Platform

Once you've chosen your new platform, it's time to migrate your data. With the right tools, this can be done in under 24 hours.

What to Look For in an Import Tool:

• Auto-Mapping: Automatically matches your CSV columns to the right fields
• Preview Mode: See what your data will look like before finalizing the import
• Error Reporting: Clear messages about any issues so you can fix them
• Batch Processing: Handles hundreds of grants at once

Step 4: Verify Everything Migrated Correctly

Don't assume everything imported perfectly. Take time to verify:

• Check grant counts match your GrantHub totals
• Verify critical deadlines are correct
• Test that documents are accessible
• Confirm contact information is accurate
• Review any custom fields or notes

Step 5: Train Your Team

Switching platforms means learning a new system. Give your team time to explore the new interface. Most platforms offer:

• Video tutorials
• Documentation and help articles
• Live customer support
• Onboarding sessions

Common Migration Mistakes to Avoid

❌ Waiting Until the Last Minute

Don't wait until August 2025 to start your migration. If there are issues, you need time to resolve them. Start now while you have options and aren't under pressure.

❌ Not Backing Up Your Data

Export your data and keep multiple copies in different locations (cloud storage, external drive, etc.). Once GrantHub shuts down, you won't be able to access your account.

❌ Choosing Based Solely on Price

The cheapest option isn't always the best value. Consider features, ease of use, customer support, and long-term viability. A slightly more expensive platform that saves you time can pay for itself quickly.

❌ Not Testing the Import

Many platforms offer free trials. Use them! Import your data, click around, and make sure everything works before committing.

Your Migration Timeline

Free Migration Assistance Available

Migrating grant management platforms doesn't have to be overwhelming. If you choose Expirely, we offer:

• Free consultation calls to answer questions
• Step-by-step migration guide specific to your needs
• Direct support during your import process
• Training resources for your entire team

Final Thoughts

The GrantHub shutdown is definitely an inconvenience, but it's also an opportunity to evaluate your grant management needs and potentially find a better solution. Take your time, do your research, and choose a platform that will serve your organization well for years to come.

Remember: The key to a successful migration is starting early, staying organized, and choosing a platform with tools (like CSV import) that make the transition as smooth as possible.